Activities & Marks

The Activities and Marks function contains all the different types of activities within a course. Activities are course specific. They are created and modified according to the needs of the course. Some sample activities are Lectures, Assignments, Labs, Semester Tests — whatever label describes what students must encounter in the course. Please see the Gradebook to see how to input Marks to Cecil.

 

Online video tutorial:  If you would like an audiovisual explanation and demonstration of the use of Activities & Marks please click here.

 

 


 

Create an Activity

 

  1. Select the course from the Current Teaching folder in the navigation pane on the left of the screen.
     

  2. Click on the Activities & Marks function for the course.
     

  3. On the toolbar, click the New button. An activity dialog window opens up with a selection of choices.


     

  4. Type in a name for the activity in the Activity Name field. (For example, an activity name could be First Lecture.)


     

  5. Select the Activity Type  (For example, Lecture from the drop-down list). Please be aware that this cannot be edited once you have saved your activity.
     

  6. If required, type in the Start Date and Time for the activity.  Then, click on the Save button.

 

Note: Not all of the activity options are required to create an activity. To create an assessed activity, see the next section.

 

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Create an Assessed Activity
 

  1. Select the course from the Current Teaching folder in the navigation pane on the left of the screen.
     

  2. Click on the Activities & Marks function for the course.
     

  3. On the toolbar, click the New button. An activity dialog window opens up with a selection of choices.
     

  4. Type in a name for the activity in the Activity Name field. (For example, a activity name could be First Lecture)
     

  5. Tick the check box next to the option Is Assessed.



     

    • Optional: If needed, select a different marking scheme from the Marking Scheme drop-down menu. The default Marking Scheme is Numeric.
       

  6. Type in numerical value of activity in the Mark Out Of box. (This will be disabled for any letter grade marking scheme).
     

  7. Type in the percentage of Weighting for the activity.  
     

Note: When the Activity Is Assessed option is ticked the Due Date for the activity can also be set.

 

Note: The dates for any Exam activity can not be edited manually to avoid any errors; it will remain blank to avoid any delay in updates to the date/time of the exam causing students to either be confused or receive the wrong information. All students should refer to their exam timetable instead.

 

Note: All activities created generate a Tracking Sheet that students can use when submitting their assignments. This Tracking Sheet automatically takes the most recent information from that activity's description. If an Extension Date is given for the activity, this date and time replaces the Due Date on the Tracking Sheet.

 

Note: If you have activated the Statistics Report in Course Admin & Reports this will become available to students to view once the marks visible time is reached.

 

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Edit a Activity  Description

 

  1. Select the course from the Current Teaching folder in the navigation pane on the left of the screen.
     

  2. Click on the Activities & Marks  function for the course.  
     

  3. Click on the Activity session that you want to change the description for in the pane on the right then click on the Edit button in the toolbar.


     

  4. In the window that comes up change/add the description and click on the Save button.
     

  5. To Deep link your activity click here

 

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Input Expected Workload into your Activity

 

  1. Select the course from the Current Teaching folder in the navigation pane on the left of the screen.
     

  2. Click on the Activities & Marks  function for the course.
     

  3. Click on the Activity session that you want to change the description for in the pane on the right then click on the Edit button in the toolbar.
     

  4. The option for Expected Work Load is located on the right of this window.  Enter in the amount of  Hours, Days, or Weeks that you expect students to spend on the assessment.
     

  5. Click on the Save button to save the details of the Activity session.

 

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Delete an Activity

 

  1. Select the course from the Current Teaching folder in the navigation pane on the left of the screen.

  2. Click on the Activities & Marks function for the course.

  3. Click on top level of the Activity (otherwise known as the Activity type) which contains the Activity session that you want to delete.

  4. On the right hand side, click on the Activity session you want to delete.

  5. Click on the Delete button.



    Note: If marks have been associated to the activity at any time the activity cannot be deleted, it must instead have the weighting changed to zero.

 

If you want your students to submit work online you will need to create an activity and turn it into a drop box.

 

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Turn an Activity into a Dropbox

 

  1. Select the course from the Current Teaching folder in the navigation pane on the left of the screen.
     

  2. Click on the Activities & Marks function for the course.
     

  3. On the toolbar, click the New button. An activity dialog window opens up with a selection of choices.
     

  4. Create your activity.  
     

  5. Tick the checkbox next to the option Turn On Dropbox.
     

  6. Select both the number of Submissions per person (each new submission will overwrite an existing one. If you plan for students to submit multiple files, ask students to zip them into one file prior to submitting) and Submission size limit (maximum = 51200kb or 50mb).  
     

  7. Click on the Save button.

 

Note: You are not able to download each submission made by the student, only the latest one. If your plan is for students to submit a draft for review before submitting the final copy, it is best to create multiple activities with Dropbox enabled.  

 

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Viewing Submissions made to a Dropbox

 

  1. Select the course from the Current Teaching folder in the navigation pane on the left of the screen.

  2. Click on the Activities & Marks function for the course.

  3. Click on Activity where you have setup the Dropbox. You will first need to click on the Activity Type (e.g. Assignment), then expand this and click on the Activity session (e.g. Assignment 1).

  4. Once you have clicked on the Activity session, on the toolbar on the right hand side, click on the Submissions button.

  5. Tick the box next to the students who have uploaded their files, and click Download from the toolbar above. The latest submission from the student(s) whom you have selected from the list will be downloaded. There is also the option to Download All. This will download the latest submission from all students who have made a submissions so far. This is only for the latest submission from students in the course, not all the versions of the submissions.

   6.  Choose where you want to save the zip file containing all the students' files and click

        Save.   

 

Note: During the download process, the student's AUID and UPI is automatically appended to the end of the file name to ensure each file has a different name.  

There is no option to download everything and have them organised by folder (e.g. UPI as the folder name, and the submitted files from the student in the respective folder).  

 

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Uploading files for Students into Activities

 

 

  1. Select the course from the Current Teaching folder in the navigation pane on the left of the screen.
     

  2. Click on the Activities & Marks function for the course.
     

  3. Click on the activity you want to upload the file into.
     

  4. Click Browse, find the file you want, and click Upload this file (this is located either next to Browse or along the tool bar)


     

  5. The file will now appear under the activity details as well as under the Resources function.

 

Note: Files uploaded into Activities will automatically be visible to students. These files will always remain visible. If you wish to delete the file, you must do so from Resources.

  • However, if you want to be able to link the resource *and* change the resource visibility you can either utilise:

    • The Cecil Link feature when you are editing an activity (NB: Resource needs to be uploaded to CECIL Resources first, visibility can be edited there), or;

    • The Link to Existing feature in Knowledge Map

By default you can not upload resources under the Exam activity.

If you wish to upload marks please see Import Marks for more information.

 

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View Assessment Group Marks

 

  1. Select the course from the Current Teaching folder in the navigation pane on the left of the screen.
     

  2. Click on the Activities & Marks function for the course.
     

  3. Click on Assessment Groups on the left hand navigation, all the Groups that have been created already will be listed here.
     

  4. You can click on the name of the assessment group and then on the Edit button to view/change details for this group.
     

  5. Tick the checkbox in the Visible to Student box if you want the students to see this groups marks.

 

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Cover Sheet for Assignments (Tracking Sheet)

 

The Cover Sheet (Tracking Sheet in Cecil) will automatically be available for student use once an activity is created. It will appear on the student view of the activity on the top toolbar. Please note, staff cannot see the Tracking Sheet button.

 

Students will be able to print the Tracking Sheet (a PDF which has student details automatically filled in along with the course name, activity and due date) and attach to their assignment documentation.

 

In order to log in as a student, please go here for instructions.

 

Staff View of Activities

 

 

Student View of Activities

 

 

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How do I...

 

Upload and Delete Files?

 

Enter Marks and grades?

 

Know if I Have the Access to Enter Marks?

 

Create Tests?

 

Setup Assessment Groups?

 

View Student Details?

 

Change the activity weighting for an individual student?